Projects & Compliance Coordinator

The Opportunity

As the Projects and Compliance Coordinator, you will coordinate the delivery of asset renewal projects, preventative maintenance programs and compliance activities across Reflections’ parks and reserves. You will support the lifecycle management of buildings, infrastructure, services and environmental assets to help ensure safe, compliant and sustainable operations.

Working across a geographically dispersed portfolio, you will deliver asset and infrastructure upgrades, manage reactive minor works and support key deliverables within the Strategic Asset Management Plan. You will work closely with Park Managers, internal stakeholders, consultants and contractors while also assisting with the implementation of new asset management and maintenance software.

Part time role working a 4 day work week

Key Responsibilities

The successful candidate will be able to:

• Coordinate asset and infrastructure upgrades and reactive minor works across Reflections’ parks and reserves, including project scoping, tendering and participation in design concept reviews. 
• Ensure project planning and delivery comply with statutory requirements and organisational policies relating to work health and safety, environmental protection, development consents and approvals. 
• Manage project close-out activities, including budget tracking and the completion and management of relevant project documentation. 
• Coordinate and track preventative maintenance programs and costs, report on asset management compliance and escalate identified matters of non-compliance. 
• Maintain legislative and regulatory inspection programs, including emergency, bushfire and asbestos management plans, vegetation management plans, arborist tree safety programs and annual compliance activities. 
• Develop scopes of work, procure services and manage consultants and contractors, while maintaining proactive communication and negotiating agreed outcomes with key stakeholders. 

About You

You’ll bring:

• A qualification, or substantial completion of a qualification, in Property, Asset Management, Project Management or a related field—or substantial relevant industry experience. 
• Experience coordinating multiple competing projects across a geographically dispersed portfolio and applying best-practice project or asset management processes. 
• Contractor management experience within a customer-facing industry, including compiling contracts for external work engagements. 
• Demonstrated experience scoping projects, seeking fee proposals, reviewing quotations and engaging consultants and contractors to deliver work on time, within budget and to the required quality. 
• Extensive experience using property or asset management software, supported by advanced computer skills and proficiency in Microsoft programs, including Teams. 
• Strong communication, negotiation and stakeholder-management skills, together with a current unrestricted driver’s licence and willingness to travel. 

Why Join Us?

Reflections Holidays is one of NSW’s largest holiday park groups, proudly managing coastal and inland destinations that connect people with nature, community, and adventure. We’re committed to growing together, making a difference, and caring deeply for our people, our places, and our planet.

Our purpose is to share nature’s playground with our guests in a way that gives back to our communities and nurtures the environment.

• Work across a mixed portfolio of roads, footpaths, bridges, buildings, drainage, parks, recreation facilities, foreshore assets and waste facilities. 
• Contribute to asset renewal, preventative maintenance and compliance programs across Reflections’ parks and reserves. 
• Partner with Park Managers and a broad range of internal and external stakeholders to achieve better outcomes. 
• Join a team guided by the values of Grow Together, Say It, Do It, Make a Difference and Care Deeply. 

The Perks

In addition to a competitive salary and hybrid working arrangements upon completion of relevant onboarding and training, you will have access to:

• Two free nights’ accommodation;
• A generous discount on personal travel to our parks;
• A friends and family discount;
• Above entitlement leave;
• Parental leave gap payment;
• Salary sacrifice and novated lease options;
• Excellent wellbeing initiatives including Employee Assistance Program, annual flu vaccinations and Personal Plus Leave (which includes Birthday Leave);
• Activities and events that foster a sense of connection and belonging such as annual off-site conference and weekly One Team meetings; and
• A comprehensive education and development program.

What Next?

Keen to further explore the opportunity to become a Reflections Holiday Parks team member? We would love to get to know you!

Select ‘Apply Now’ to share your resume and a one-page cover letter describing how you meet our needs and we will be in touch.

Aboriginal and/or Torres Strait Islander people are encouraged to apply.

Position description Apply now

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